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Sun Documentation -
SunSystems Introduction
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SunSystems Purchase Management records purchase invoices received, and manages them through to approval. The Purchasing module facilitates the creation, maintenance and analysis of purchasing activities within your organization, such as the management of suppliers, and the procurement of goods and services. Purchase transactions pass through a series of stages: | Stage | Description | | Order Entry | The lines of the order are created | | Order Confirmation | The order is confirmed as being correct and ready to be further processed | | Goods Receipt Entry/Matching | The goods are received and matched against the order line | | Goods Receipt Inspection | The goods are received and inspected. Specific inspection instructions can be defined using Inspection Codes Setup (INC) | | Invoice Entry | An invoice is received from the supplier and entered into the system | | Invoice Matching | An invoice is received from the supplier and is matched against a purchase order line | | Invoice Confirmation | The invoice is confirmed as being correct |
You can set up your Purchasing module to use some or all of these stages for different types of transactions if appropriate, and you can specify in which order they are to be carried out. The Goods Receipt function enables you to match items ordered against those received. You can generate inquiries and reports for effective purchase management, for example, analyzing late purchase orders, outstanding purchase orders for a particular item and purchase order lines awaiting goods receipt processing. More on Purchase Management moduleOnly registered users can write comments.
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