These steps are provided as a guide. The exact steps required to enter a journal depend on the form layout, journal type and journal presets that apply. The following steps are required to enter a journal using Ledger Entry (LE): 1. From the Financials menu select the appropriate Ledger Entry input command. Note: If a journal type has not been specified for the Ledger Entry option, you are prompted to enter it.
2. If required, select the journal type, click OK or press Return. The form layout may change at this stage, depending on whether a specific Form Name is associated with the journal type. Note: If a form has not been associated with the Journal Type, you are asked to select the appropriate Ledger Entry form.
3. If necessary, select the Business Unit and enter an Operator Id. These codes may have been preset automatically. 4. Enter the Transaction Reference, click OK or press Return. This reference may apply to one or more journal lines. A journal may contain a number of different transaction references. The journal may be forced to balance by transaction reference.
5. Enter the remaining journal line details, pressing Tab to move between fields where necessary. Depending on the form layout, you enter these details in individual fields on the screen, or in a grid. If journal presets have been defined for the journal type, any preset field values appear automatically.
6. When you have entered the journal line details, click OK to validate these. If the details are correct, the journal line is added to the journal. This updates the journal totals displayed at the top of the form. Other Ledger Entry functions display different totals and balances.
If the details are not correct, an error message appears identifying the problem. The cursor is positioned automatically on the incorrect, or required, field. 7. You can allocate the journals lines to existing transactions for the same account, if required. During the allocation process you can generate settlement discounts, tax on settlement discounts, and currency gains/losses. The account allocation form appears automatically if this option has been requested in the journal preset. 8. Click New Line to enter another journal line, unless the Create Without Pause option is set for the journal type. Alternatively, click New Reference to enter a new journal line for a different transaction reference. See Adding New Journal Lines. 9. When you have entered all of the journal lines, you may review and amend any of the journal details before you post it.
10. When you are satisfied the journal is correct, click Post to post it to either the permanent or provisional ledger.
You can only post a journal when it meets all of the balancing rules. See Balancing the Journal. If you are unable to post a journal for any reason, you can place it on hold. See Holding a Journal to Delay Posting. Held journals are re-selected from the Action menu by selecting View Held Journals.
Comments
Unbalanced Held Journals Written by Guest on 2007-08-09 04:00:45Dear Sir(s)/Madam,
Iam a Sunsystems user. We have just switched on from sun 4 to sunsystems 5.2.1. In the process of familiarizing ourselves with the system we are encountering some difficulties. One of them is the handling of unbalanced held Journals.
Case 1 : A Journal is captured in(Ledger Entry)with all the figures correctly and on the face of it, it balances correctly. After holding it and viewing it in the held journal(LEH moudule)it shows some differences between the total debits and credits. When tried to be posted, it rejects.
The same Journal shows that some line in the sequence of the number lines is missing or hidden. i.e lines 1,2,3,4,5,6,7,8�������. Then it skips 5 and show only 1,2,3,4,6,7,8. and in most cases the difference is attributed to the same hidden line when a journal is viewed.
So how is such a case supposed to be approached and resolved.
General Ledger 
