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Sun Documentation -
Inventory Management
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Page 1 of 2 A warehouse is a building used to store items and may contain a number of zones and specific storage locations, for example, shelves.
You can also set up Warehouse Groups to link specific warehouses together. For example, if they are located in the same geographical area.
The Warehouses Setup (WS) form contains the following fields:
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Warehouse Code
An identifying code for this warehouse. This might include part of the address, the description of the type of goods it holds, or its storage characteristics. For example, EAST may be the code for the Eastern Warehouse.
General Tab
Address Code
The address of the warehouse.
Consignment Warehouse
If this box is checked the warehouse is treated as a Consignment Warehouse. A Consignment Warehouse holds goods for a customer or supplier for distribution purposes. For example, the goods do not belong to your organization but you charge the customer or supplier a fee for holding and distributing their goods. This is also used for duty free or bonded warehouses.
Default Carrier
The Carrier or Supplier to be used as the default for this Warehouse.
Pick Lead Time
Specifies the amount of lead time required for picking in this Warehouse, shown as the number of Pick Lead Time Units.
Pick Lead Time Unit
Indicates the units of time to be used with the Pick Lead Time field for this Warehouse. For example, days, weeks or months.
The inventory can be counted on a random cyclic basis, rather than all items being counted in each inventory count. To set this up enter the number of times a year the Inventory is counted and the frequency that items are included in the count, as follows:
Inventory Count Cyclic Frequency
The frequency that items are counted each year. For example, if the Inventory Counts Per Year field is set at 12, and this field is set at 4, the item is counted on every third inventory count. Inventory Counts Per Year
The number of times a year the inventory is counted.
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Analysis Codes Tab
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Analysis Code
You can assign up to ten Analysis Codes for this Warehouse. See What are Analysis Dimensions and Codes? for more information about the Analysis functionality in SunSystems.
Accounts Tab
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Account Recognition Code
The code for the account to be used on ledger interfaces. When this code is entered on a ledger interface line, the warehouse is searched for the actual account code. See What is the Ledger Interface? for more information.
Account Code
The account to be used when this Account Recognition Code is used on a ledger interface.
Finding a Warehouse to Find an Account Recognition Code
There are two types of ledger interface: Inventory and Transactional.
Inventory Type
If an inventory type of ledger interface uses a warehouse type of account code recognition, SunSystems looks at the receipt or issue for the location. Once the location is found, SunSystems looks at the location setup to find an associated warehouse. From this warehouse it finds the relevant account recognition code, and hence the account code to be used for the ledger posting.
Note: A location does not have to be associated with a warehouse. If this is the case, then no ledger posting can be made.
Transactional Type
If a transactional type of ledger interface uses a warehouse type of account recognition code, SunSystems looks at the relevant transaction to find the warehouse. For example, if a warehouse is entered on a sales order line or a movement order line, then this is the warehouse that is used. In purchase orders there is no warehouse field, so transactional type of interfaces do not work here. SunSystems looks at the exact stage that the ledger interface is associated with. The following shows where the relevant warehouse is found:
Module | Stage | Location Used | Purchasing | All stages | Not applicable | Sales | Order Entry | Warehouse on order line | | Order Acknowledgement | Warehouse on order line | | Picking | Warehouse on order line | | Picking Confirmation | Warehouse on order line | | Despatch | Warehouse on order line | | Despatch Confirmation | Warehouse on order line | | Sales Invoice | Warehouse on invoice line | Inventory | Order Entry Receipt | To Warehouse on order line | | Order Entry Issue | From Warehouse on order line | | Order Entry both Receipt and Issue, or neither | To Warehouse if it exists, otherwise the From Warehouse | | Order Confirmation | Warehouse on order line | | GRN Entry | Not applicable | | GRN Inspection | Not applicable | | Picking | From Warehouse on order line | | Picking Confirmation | From Warehouse on order line | | Despatch | From Warehouse on order line | | Despatch Confirmation | From Warehouse on order line |
Regardless of ledger interface type, if a warehouse is not entered on a transaction, or the issue and receipt are not actualised, SunSystems fails this level of checking and searches the next level. The next level is specified as the substitute account recognition code on the Ledger Interface Account Recognition Code Setup.
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