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Home arrow Purchase Order Management arrow Ledger Interface Setup (LIS)
Ledger Interface Setup (LIS) PDF Print E-mail
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Sun Documentation - Purchase Order Management
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Ledger Interface Setup (LIS)
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Setting up the Ledger Interface Line Details
After you have setup Ledger Interface header and posting information you can proceed to setting up ledger interface line details.
Each ledger interface contains a set of ledger interface details, one for each journal line that must be generated for the interface. These are defined using the Ledger Interface Details form. This form is accessed from Ledger Interface by selecting Action >> Line Details and contains the following fields:
Ledger Interface Code
The code that uniquely identifies this Ledger Interface.
Ledger Interface Line Number
The line within the Ledger Interface setup. This is the ledger interface detail line number which is incremented automatically for each detail line you enter.
Interface Line Details Tab
Click here to see the screenshot
Account Code
The Financials chart of accounts code to which the journal line is posted. If you enter an account code here the journal line generated from this interface detail line is always posted to this account. You cannot reference an account code here if an account recognition code is entered below.
Account Recognition Code
The account recognition code that identifies the chart of accounts code to which the journal line is posted. The account recognition code retrieves the account code using other information available on the transaction. For example, the account recognition code may retrieve the account code from the transaction's supplier or item. Account recognition codes are defined using Ledger Interface Account Recognition Codes Setup (LIARC).
You cannot reference an account recognition code here if a code is entered in the Account Code field.
Debit or Credit
The debit or credit indicator for the journal interface line. This determines whether the journal line value is debited or credited to the chosen account.
When the ledger interface code is assigned to a transaction type, it can be selected as a Reversal. This automatically reverses the debit or credit indicator you set here and means you do not need to define 'reversal' ledger interface lines.
Asset Marker Update Method
The asset indicator that determines how the journal value is used to update the associated asset value. See How are the Asset Values Updated? for further information on the use of this indicator.
Select Not Applicable if the journal line does not contain asset details. Select Asset Code Only to transfer the asset details without updating the asset values.
Landed Cost Status
A landed cost is the final cost of receiving an item into inventory. This option is used when performing apportionment and suspense ledger postings from landed costs, and Ledger Interface Account Recognition Codes are used. This field indicates if the recognition codes are based on the Goods item or the Charge item when performing landed costs:
  • Non-Charge - select this option to use the Goods item as the basis of the account recognition code.
  • Apportion - select this option to use the Charge item as the basis of the account recognition code.
  • Expense - reserved for future use.
  • Suspense - reserved for future use. 
For example, on a purchase invoice there are three lines. Landed cost ledger interfaces are set up using Ledger Interfaces Account Recognition Codes (LIARC) based on the type of item:
  • Goods Item X - Item Account Recognition Code = Account A (Inventory)
  • Goods Item Y - Item Account Recognition Code = Account B (Inventory)
  • Goods Item Z - Item Account Recognition Code = Account C (Freight)
When performing a suspense or apportionment ledger posting using this interface then:
  • Debit: Non-Charge LIARC = use Account A or B (Inventory)
  • Credit: Apportionment LIARC = use Account C (Freight)


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