Approvals are part of the purchasing cycle and are not used within sales or movements. Before using approvals, the system must be configured to allow approvals to operate as required by your organization.

The Approval Tables Setup (ATS) form contains the following fields:

This is a shortened version of description to be used instead where space is limited.

Value Type
The type of value for this approval. See Introducing the Multi-Currency Functionality for more information about currencies. The options are:

Corresponds to Base Currency - is associated with the base currency. Corresponds to Reporting or 2nd Base Currency - is associated with the reporting or 2nd base currency.

Value Label Identifier
The value label to be applied, as defined in Value Labels Setup (VLS). This value label must exist on the order or invoice being approved, and the Purchase Type Setup this Approval Table is assigned to. If this value label is not on the purchase order or invoice, this Approval Table cannot be used.
In Purchase Type Setup, this value label should be marksed as Holds Purchase Value. This field is checked by the system when a line or document is amended in order to determine if this value, and hence this line or document, has changed. If no value label is marked as holding the purchase value, then any amendments to lines or documents are not handled correctly. If another value label is marked as holding the purchase value, then this is acceptable as long as a change to the line or document results in a change to this value. If it does not and, for example, the quantity is changed, the approvals process will not pick up the amendment to the line or document and hence the line or document will not be reset for reapproval if required.
You can refine the authority limit of an approval further by restricting its application in accordance with the analysis directory structure. A combination of up to three selections are allowed. If a selection from the structure is associated with an Analysis Dimension, then one of those dimensions can be selected. See What are Analysis Dimensions and Codes? for more information about the analysis functionality of SunSystems.
For example, if Item Analysis is selected as one of the restrictions and this is set up with a dimension to analyze items by Grade, then approval can be limited to a particular range of item grades. If, however, Item itself is selected from the directory, no dimension analysis is available, and you would be able to restrict approvals to a range of specific items.
Approval Type 1-3
This refers to the Analysis Directory. You can define up to three combinations of analysis that are used to restrict approvals. For example, up to three combinations of Item, Product Group, Warehouse, Order Line Analysis etc.
Analysis Dimension 1-3
Within the chosen directory entries, you can select one range where applicable. For example, from Order Line Analysis, determine which one of several dimensions shall govern the approval.
Printing an Approval Tables Listing
You can print a list of the Approval Tables in your system. From the Action menu select Report.
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