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Default Transaction Ref Format
The following fields indicate the required transaction reference formats to be used in the Purchasing processes. These must already have been set up using Transaction References Setup (TRS). Multiple sequences can be implemented by using the Transaction Reference Analysis Structures function.
Other Fields
Duplicate Supplier Inv Refs
If this box is checked it is possible to have duplicate supplier invoice numbers.
Amend Purchase Order
If this box is checked it is possible to amend a purchase order after it has been confirmed.
Delete Order Headers
If this box is checked order headers are deleted when all lines on an order are deleted.
Budget Update Basis
Specifies the way budgets are checked as transactions are entered. Options are: Update Line by Line, and Update Order by Order.
Commitment
Specifies the stage an order has reached when it becomes a commitment and is posted to the commitment ledger. Options are:

Expenditure Stage
Specifies the stage at which expenditure checking is performed. Options are: Invoice Entry, Invoice Matching, and Invoice Confirmation. During purchase order processing, the system looks at the Purchase Type first to see if this stage is set, if not then the stage set on the Purchase Business Setup is used.
Over Expenditure Check
If you are serialized for SunSystems Financials, this box is checked to invoke over expenditure checking as invoices are entered. Using over expenditure checking, an invoice line value must be within the remaining budget for the account, or within the tolerance percentage or amount of this. In over expenditure checking only existing actual transactions plus the order are compared to the budget, not other orders in progress.
To use over expenditure checking, the budget values must be defined in Financials and budget checks must be created using Budget Check Setup (BCS) to identify the appropriate budget account to be checked. See What is Expenditure Checking?
Tolerances can be varied or ignored for individual Operator Groups using Miscellaneous Permissions Setup. An order or order line must be within both tolerances to be accepted.
If budget checking is selected, you must complete the following fields to specify the tolerances to be applied:

If you are serialized for SunSystems Financials, this box is checked to invoke over commitment checking as purchase orders are entered. Using over commitment checking, an order line value must be within the remaining budget for the account, taking any existing commitments into account, or within the tolerance percentage or amount of this.To use over commitment checking, the budget values must be defined in Financials and budget checks must be created using to identify the appropriate budget account to be checked. ? for more information.If over commitment checking is selected, you must complete the following fields to specify the tolerances to be applied. An order or order line must be within both tolerances to be accepted:

If you are serialized for SunSystems Financials, this box is checked to invoke over commitment checking as purchase orders are entered. Using over commitment checking, an order line value must be within the remaining budget for the account, taking any existing commitments into account, or within the tolerance percentage or amount of this.To use over commitment checking, the budget values must be defined in Financials and budget checks must be created using to identify the appropriate budget account to be checked. ? for more information.If over commitment checking is selected, you must complete the following fields to specify the tolerances to be applied. An order or order line must be within both tolerances to be accepted: