Overview
Business Unit Setup (BUS) is used to specify the operating environment for a business unit. In particular, it is used to determine the multi-currency processing and posting rules.
Note: You cannot set up the business unit details using this form until you have created the business unit using Business Unit Create (BUC).

Header Information
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Business Unit Code
The business unit to be updated. This must have been created previously using Business Unit Create (BUC).
Note: For newly created business units, codes must be typed as they are not available for selection.
Business Unit Description
The name of the operating entity.
General Entries Tab
Pivot Value
Pivot Currency
In a single currency environment, select the base currency.
In a multi-currency environment, four currency values can be held on every transaction; base currency, transaction currency, second base/reporting currency and fourth currency. If a currency value is not entered on a transaction it can be calculated automatically.
The pivot currency is the currency value via which the other currency values (1, 2, or 3) are calculated. If both base and second base currencies are defined for the business unit, then one of these must be the pivot. If only a base and transaction currency are defined then one of these must be the pivot.
Note: Value 3 defined as a reporting currency, and Value 4 cannot be the pivot currency.
See What is the Pivot Currency? for a more detailed explanation of the implications of choosing each currency value as the pivot.
Options
Data Access Group Code
This can be used to restrict access to the business unit to a group of users.
Primary Budget Ledger
If the commitment or over-expenditure checking facilities are required, this identifies the budget ledger to be checked. A budget ledger is identified by a budget ledger code between B and K. See What is a Budget Ledger?
Purchase Commitment Ledger
The code of the budget ledger used to hold purchase commitment values, if this facility is required. This cannot be the same as the primary budget ledger. Order Fulfilment uses this to identify the budget ledger to which purchase commitments are posted.
Expected Revenue Ledger
The code of the budget ledger used to hold revenue commitment values, if this facility is required. This cannot be the same as the primary budget ledger. Order Fulfilment uses this to identify the budget ledger to which sales commitments are posted.
Maximum Number of Periods
The maximum number of accounting periods in the financial year which applies to all SunSystems modules. The maximum is 999. This is typically 12 (or 13) to define monthly periods, 4 to define quarterly periods, 52 to support weekly periods or 365 for daily periods.
Allocations Locking Allowed
Specifies the level at which records are locked during Account Allocations. When records are selected by a user, these records become available only to that user. The system locks the records so that subsequent users trying to work with the same records are prohibited and presented with an error message advising of the user working with the records. Set to No if record locking at Account level is required, or Yes if record locking at transaction level is required.
Format
Decimal Separator
The character used to separate the integer part of an amount from the decimal places. Any non-numeric character is allowed.
Note: The character chosen as decimal separator in Language Setup (LAN) takes precedent over this field.
Thousand Separator
The character used to separate thousands from hundreds, and millions from thousands, and so on. Any non-numeric character is allowed. This cannot be the same as the Decimal Separator.
Note: The character chosen as thousand separator in Language Setup (LAN) takes precedent over this field.
Order Fulfilment Decimal Places
The number of decimal places to be used for non-currency values in Order Fulfilment. For example, if 0 is entered only integers can be entered for values such as quantities or weights. You cannot reduce this number once transactions have been posted to the system.
The number of decimal places available for each of the currency values is defined in the Value 1, Value 2 and Value 3 tabs on this form.
Payment
Payment Drive
The physical drive and pathname to be used for the payment files. When payment files are produced they are stored in this location.
To use this field, you must set up the SunSystems Session Manager service as follows:

Date Details
Date Format
The date format determines how calendar dates are to be entered into SunSystems forms. It also determines how the dates are displayed and printed by default on reports. Three international standard options are available:

European (dd/mm/yyyy),

American (mm/dd/yyyy), and

Oriental (yyyy/mm/dd).
Month Format
Specifies if the month element of the date should appear in numerical format, for example '09', or alphabetical (character) format, for example 'Sep'.
Date Separator
The character used to separate the day, month and year elements of dates. You can use any non-numeric character as a separator between the day/month and month/year, for example 28.02.91. This character can be used to enter dates, and also appears when dates are displayed or printed.