Suppliers Setup (SUS) is used to enter and maintain all of the information relating to an organization from which you purchase goods or services.

Click here to see the screenshot
A supplier is linked to a creditor/payables account in the Financials ledger. This account holds all of the financial postings for the supplier. When you add a new supplier you can create the associated creditor/payables account at the same time by entering all of the chart of accounts details. Alternatively, if you have already created the account, you can reference this chart of accounts code to display the ledger account details.
Note: It is important that this link between the supplier and the Financials creditor/payables account is established.
A large amount of information can be held for a supplier and these details are often divided into a series of logical tabs on the form (depending on the form design). Some of the details are only required if you are using the appropriate SunSystems facility for example, the Order Entry details are only required if you are using SunSystems Order Fulfilment.

Linking Suppliers to Addresses, Contacts and Other Reference Details
A supplier record can reference many different static data details, many of which must have been pre-defined. For example, address codes, bank details and contacts. These details are referenced in different ways, depending on whether one or more items can be referenced.
Tip: Before you add a new supplier you should ensure that the following details have been defined, if they are required: addresses, payment terms, bank details, currency code.

The Suppliers Setup form contains the following:

Supplier Code
The supplier code uniquely identifies the supplier organization.
Supplier Name
Enter the full name of the supplier.
Status
A status is assigned to each static reference record, for example to every account, asset, customer and supplier. It determines the current processing status of the record.
Open - this status is set automatically when you add a new record e.g. if you create a new account. Open items are available for input, inquiry, processing and reporting.
Hidden - a record with a hidden status does not appear on any inquiries but is available for input, processing and reporting.
Suspended/Held - a suspended record.
Closed/Completed - a closed record cannot be used for input or processing. For example, you cannot post transactions to a closed account or analysis code.
You can alter the status of a record at any time. You must use the options on the Action menu to change the status.
Short Heading
The Short Heading is a shortened version of the Description to be used instead where space is limited. If you leave this blank it defaults to the first characters of the Description.
Description
The full name or description of the data item or record. This is used to identify it on reports and inquiries.
Lookup Code
A Lookup Code can be used to find a record, as an alternative to the record code. It is often set to a shortened version of the description. It is particularly useful if a record is often referred to using different codes.
For example:
the Chart of Accounts code for Fuel Expenses is 75201 and the Lookup code is set to FUELEXP.
the Customer code for WHSmith is set to WHSmith and the Lookup code is set to SMITHWH.
Communication Tab

Click here to see the screenshot
Company Address Code
The address code that identifies the organization's main address. This is created using Addresses Setup (AS).
Link Address Code
The address code that identifies an alternative address for the organization, for example a head office address. This is also created using Addresses Setup (AS).
E-mail Address
The organization's e-mail address, if applicable.
Web Page Address
The organization's internet web page address, if applicable. For multi-site organizations this means each site can have its own web address.
Description
A free format description of the organization, perhaps identifying the products or services you regularly purchase.
Comment
Any additional free format text you want to record about the organization.
Supplier Contacts
Click Contacts to identify the people you deal with at the organization. Any contacts that have been identified for the organization are listed. You can associate new contacts with the organization (providing you have already defined the contact), or remove contacts for the organization. See Adding and Removing Customer or Supplier Contacts.
If you haven't added a new contact's details using Contacts Setup (COS), you can continue adding the organization and add this code at a later date.