Stage 2: Assisting Migration of Payment Terms
1. Within the SunSystems 5 program folder, locate the two files PAYTERMS.EXE and PAY01MSG. Copy these files into the directory where you placed your 4.2 backup files.
2. At a DOS prompt, type PAYTERMS and press Enter.
3. Enter a Language Code, for example 01, and then press Enter again.
4. Enter the 4.2 Database Code that you want to migrate and press Enter. The program creates a comma separated text-only file called PAY-ZZZ.TXT, where ZZZ is your 4.2 Database Code.
5. Open the PAY-ddd.TXT file, using a text editor such as Microsoft Notepad.
6. Add the codes and descriptions starting at the positions indicated in the table:

Position                               Data
Character 1 to 3                 PTD
Character 5 to 7                 Payment Terms: number of days
Character 9                         Payment Terms: type (blank, M-Monthly or N-Net)
Character 11 to 13             Discount 1: Days
Character 15 to 19             Discount 1: Percentage
Character 21 to 23             Discount 2: Days
Character 25 to 29             Discount 2: Percentage
Character 31 to 45             Edit this value: type a Payment Terms Group Code (mandatory)
Character 47 to 76             Edit this value: type a description for the Payment Terms Group Code
Character 78 to 92             Edit this value: type a short description for the Payment Terms Group Code
Character 94 to 108           Edit this value: type a Lookup Code
Character 110 to 159         Edit this value: type a Description for Document
Character 161 to 210         Edit this value: type a Description for Document
Character 212 to 261         Edit this value: type a Description for Document
Character 263 to 312         Edit this value: type a Description for Document
Note: Be careful not to delete or move any of the commas when editing the file. Do not leave any extra spaces or lines at the end of the file. You must enter a unique Payment Terms Group Code per row.
7. Once the file is edited, copy it into your SunSystems 5 backup folder. The backup folder can be the default folder (_back), or the folder you specified in Operator Setup (OS).

Stage 3: Setting up the New Business Unit
1. Log in to SunSystems 5 as the SuperUser and use Navigation Manager to access Operator Setup (OS). Create a new operator, which will be used later.
2. Use Navigation Manager to access Business Unit Create (BUC) and create your new business unit. Enter a Business Unit Code. This code does not have to be the same as your 4.2 Database Code, but it must be 3 characters long, in uppercase and should not start with a number.
3. Use Navigation Manager to access Business Unit Setup (BUS). Set up your new business unit.

Note: For single currency, Value 1 must be set to always entered, Values 2, 3 & 4 are set to 0 – Undefined. For multi currency, Value 1 must be set to Calculate if not entered, Value 2 should be set to 1 - Only Present if Entered, Value 3 and 4 are set to 0 - Undefined.