Defining Budget Checks- BCS
Budget Check Setup (BCS) is used to define the checking required for each account, or account/analysis code combination, that has a budget allocation. You set up a budget check to link actual ledger accounts to the budget ledger accounts that contain the budget allocation.
Budget checks are used to control both of the budget checking options: expenditure checking and commitment checking.
You can define budget checks to link actual and budget accounts in the different ways to control the budget at different levels.
If you are using the Purchasing module in Order Fulfilment, you can choose to include the committed expenditure in the available funds calculation.
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Account From/To
The actual ledger account, or range of accounts, you want to be covered by this budget check definition. Any transactions you enter for these accounts are checked against the budget allocated to the chosen budget check account. You must define at least one account range.
Budget Check Account Code
The account in the budget ledger that contains the budget allocated to the account, or range of accounts, selected in the Account From/To field above.
Budget Navigation Method
The budget available for an account can be allocated to periods within the year. This option allows you to determine the periods that will be checked for available budget. For example, you can insist that funds are available in the current period budget, or allow any remaining budget to be used from previous periods first, or allow future period budgets to be used if the current period budget is exhausted.
Budget Type
This determines whether the budget applies to a single year, or multiple years.
Commitment Increment
This flag determines whether commitment totals are used to calculate the available funds. This applies commitment checking, rather than expenditure checking, to the accounts covered by this budget.
Dimension 1-5
Select up to five analysis dimensions if the budget is being set at analysis code level. To check the budget at account level only, leave this blank.