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Page 1 of 17 In SunSystems it is possible for each transaction entered to hold up to three currency values plus an additional value for analysis purposes. These four values are defined as: The four values are set up in Business Unit Setup and are recorded on the four tabs respectively listed below: - Value 1
Value 2 Value 3 - Memo Value.
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Base currency
| A fixed single currency this is nominated for the business unit.
Fiscal reporting is almost always carried out in this currency.
Every transaction in SunSystems contains a base currency value.
| Transaction currency
| A multi code value that is not pre-defined in Business Unit Setup.
The currency in which the transactions originated, if this is different to the base currency.
Transactions can be held in any valid defined currency.
A currency code must be entered to identify the transaction currency.
| Second Base Currency
| A fixed single currency present on all transactions.
A currency that runs parallel to the base currency.
Transactions always contain both currencies.
The conversion rate between base and second base currency is fixed.
| Reporting Currency
| A fixed single currency present on all transactions.
Transactions are usually calculated by the system.
Transaction can be entered or imported directly into the reporting currency.
Reporting currency may NOT be defined as the pivot currency.
| Memo value
| Is used for entering time, quantity, weight etc.
This value cannot be calculated, but can be entered and reported on. This value is not a monetary value.
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A fixed single code value is a pre-defined currency, set within Business Unit Setup. A multi code value is not pre-defined; instead the operator will select the relevant currency at transaction entry stage .
When you set up a business unit using Business Unit Setup (BUS), you define the overall multi-currency processing environment and rules. These can be broken down into the following categories: defining the use of the currency values setting the currency balancing requirements setting the currency posting rules.
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Defining the Use of the Currency Values In Financials every transaction can hold up to five values, four currency values and a memo value. When you define a business unit, you must determine how each of these four values are used, if at all. You must also identify the pivot currency. The four currency values available on a transaction are referred to as Value 1, Value 2, Value 3, and Value 4. Value 1 is the base currency, Value 2 is the transaction currency, Value 3 is the second base or reporting currency, and Value 4 is the fourth currency. Every transaction must contain a base currency value. It is usually the national currency of the country in which the business unit is based. All of the reports and inquiries use this as the default currency. This is a fixed currency and it must be identified for the business unit. Once it has been set and journals have been posted, you cannot change this currency. The transaction currency, second base or reporting currency, and fourth currency values are optional. You must determine whether or not they are required for the business unit and how they are to be used. For each currency value you must determine: whether or not it is required. whether it can be entered manually or calculated automatically. the journal posting rules that apply. the journal balancing rules that apply. the number of decimal places to be used
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Sun Documentation 
