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Loading Transactions from Ledger Interface PDF Print E-mail
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The SunSystems Order Fulfilment modules can generate and post journals to SunSystems Financials in two ways: online or batch. If the batch posting method is chosen the posting details are generated and stored, and must be manually selected for posting to Financials.
The transactions are selected for posting manually using the Ledger Interface Posting Control Desk. This function passes the selected journals, via the Control Desks In-Tray, to Ledger Import which posts them automatically.
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SynSystems Implementation Flow Chart PDF Print E-mail
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In this article I would like to highlight the major system implementation steps required to successfully implemet SunSystems5:
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Ledger Accounting Key Concepts PDF Print E-mail
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SunSystems comprises two suites of modules:
  • SunSystems Financials
  • SunSystems Order Fulfilment 
SunSystems Financials modules:
  • Ledger Accounting
  • Fixed Assets
  • Corporate Allocations 
SunSystems Order Fulfilment modules:
  • Sales Management
  • Purchase Management
  • Inventory Control 
Within Financials there is complete integration of the modules. Within Order Fulfilment each of the modules can operate independently. There is an import routine in order to transfer data from Order Fulfilment to Financials.
A Sun business unit consists of the following objects:
  • Actual results ledger or general ledger (has A code)
  • Additional budget ledgers that can have codes from B to K
  • Hold Table to store your held journals
  • Reference data such as: chart of accounts, currencies and so on 
Ledger Accounting is the core module in which the chart of accounts is created, all accounting entries are made and from which statutory and management reports are produced.
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Transaction References Setup (TRS) PDF Print E-mail
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What are Transaction References?
Each type of transaction, for example, a check payment, sales order, movement order needs a unique reference number, which must be set up before the transaction can be processed. You can define the layout and content of transaction references depending on your requirements. For example, if you store  a check number as a transaction reference you may need part of the reference number to include the Operator Id, date or a specific number.
Once you have created a transaction reference, you can include it in the document format where it is to be used, so that the document uses the correct formats. For example, the document format for a sales order may include the transaction reference for the sales order. Default references are held in the Purchase Business Setup, Sales Business Setup and Inventory Business Setup. The defaults are used if there are none defined on the document format.
Transaction references can contain up to four parts which are each defined separately. It is not mandatory that all four parts are used.
You can use analysis to change the contents of any or all parts, depending on the characteristics of a transaction. See What are Analysis Dimensions and Codes? for more information. For example, a different prefix for each warehouse. If you use a code which exists on an order line, the code on the first line processed is used.
You can use transaction references in conjunction with number streams, which are used to define the next available number in a transaction reference sequence.
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Defining Stages for the Purchase Type PDF Print E-mail
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What are the Stages in the Purchasing Process?
The stages in the purchasing process are:
  • Order Entry - the lines of the order are created.
  • Order Confirmation - the order is confirmed as being correct and ready to be further processed.
  • Goods Receipt Entry/Matching - the goods are received and matched against the order line.
  • Goods Receipt Inspection - the goods are received and inspected. Specific inspection instructions can be defined using Inspection Codes Setup (INC).
  • Invoice Entry - an invoice is received from the supplier and entered onto the system.
  • Invoice Matching - an invoice is received from the supplier and is matched against a purchase order line.
  • Invoice Confirmation - the invoice is confirmed as being correct.
You can set up your Purchasing module to use some or all of these stages for different types of transactions if appropriate, and you can specify in which order they are to be carried out.
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