An employee is a person used by your organization to work, but it can also refer to a resource, such as a contractor.
You can create and maintain information about individual employees using Employees Setup (ES) and, once defined, you can assign them roles and analysis codes using Employee Assign Roles.

An Employee Role is the primary function performed by an employee of an organization, although an employee may be assigned multiple roles. The identification of the employee primary role is maintained in the Employee Setup (ES) function.
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This information is used by numerous functions depending on your organization and the modules you use. For example, Customers Setup, Suppliers Setup, Purchase Order Entry and Sales Order Entry.

Purchase Business Setup (PBS) gives you one online function to set up rules and controls for the whole purchase activity in your organization. You may need, for example, to set valid accounting periods or rules for budget checking.
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The following information is defined in the Purchase Business Setup:

The ledger files to write transactions to. The calendar dates when transactions can be processed. Certain rules and controls in the modules. Default information to aid operator input.

Tolerances can be set up for use in the processing of matching purchase order lines to purchase invoice lines. They can be applied to help match lines which are not identical, but are within the tolerances defined. There are three types of tolerance as explained in the examples below:
Quantity Percentage Tolerance
Quantity Percentage Tolerance set = 10
Purchase order quantity = 100
Therefore, the acceptable range = 90 - 110
If the purchase invoice is raised for a quantity of 95 or 105, the order and invoice are matched.
If the purchase invoice is raised for a quantity of 80 or 120, the order and invoice are not matched.
Value Percentage Tolerance
Value Percentage Tolerance set = 10
Purchase order value = 100
Therefore, the acceptable range = 90 - 110
If the purchase invoice is raised for a value of 95 or 105, the order and invoice are matched.
If the purchase invoice is raised for a value of 80 or 120, the order and invoice are not matched.
Absolute Value Tolerance
Value Tolerance set = 30
Purchase order value = 200
Therefore, the acceptable range = 170 - 230
If the purchase invoice is raised for a value of 180 or 220, the order and invoice are matched.
If the purchase invoice is raised for a value of 150 or 260, the order and invoice are not matched.
Note: If Value Percentage Tolerance or Absolute Value Tolerance are to be used, a value must be defined in the Purchase Type Setup in the Match Value field. See the section Defining Values for the Purchase Type in this topic.
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The SunSystems Order Fulfilment modules can generate and post journals to SunSystems Financials in two ways: online or batch. If the batch posting method is chosen the posting details are generated and stored, and must be manually selected for posting to Financials.
The transactions are selected for posting manually using the Ledger Interface Posting Control Desk. This function passes the selected journals, via the Control Desks In-Tray, to Ledger Import which posts them automatically.