General Ledger

The SunSystems multi-currency functionality allows up to four different values to be held against every transaction throughout the SunSystems suite:

In addition to these, a fourth currency value can be held against all transactions in the Ledger. Base, transaction, or second base currency values are used as the basis for the currency conversions. This is called the pivot currency. The fourth currency value cannot be used as the pivot currency.
When you set up a business unit, you must choose the pivot value and determine the posting rules that control the use of the three currency values. You can determine which of the currency values are required, whether they must or must not be entered on each journal transaction, and whether they can be calculated by the system.
See What is the Pivot Currency?
What is the Base Currency?
The base currency is a single currency that is nominated for the business unit. This is typically the book accounting currency and is often the national currency of the country in which the company is based. Fiscal reporting is almost always carried out in this currency. For example, for a British company the base currency is probably GBP - sterling.
Every transaction in SunSystems contains a base currency value.
In a single currency environment, the base value is always entered on a journal transaction. In a multi-currency environment, the base currency value may be entered on a transaction, or calculated from either of the other currency values i.e. transaction currency, second base/reporting currency, or fourth currency value.
What is the Transaction Currency?
The transaction currency is the currency in which the transaction originated, if this is different to the base currency. For example, if a British firm buying goods from America receives an invoice in US dollars (USD), the transaction currency would be USD and the base currency is probably GBP.
The transaction currency value on a journal transaction can be held in any valid defined currency. A currency code must be entered to identify the transaction currency.
What is the Second Base or Reporting Currency?
The third currency value available on a transaction can be used to maintain either a second base currency, or a reporting currency. This choice is made for a business unit and, therefore, applies to all of the transactions for the unit.
The second base or reporting currency is pre-defined for the business unit in the same way as the base currency.
A second base currency runs parallel to the base currency. Transactions always contain both a base currency and a corresponding second base currency value and the conversion rate between the base and second base currency is fixed. The euro is a good example of a second base currency.
The second base currency can be chosen as the pivot currency, if required.
A reporting currency does not have to be held on all transactions and is usually calculated by the system. It is often the currency of a parent company. The reporting currency cannot be selected as the pivot currency.
The fourth currency value available on a transaction can be implemented either as fixed currency and used as another reporting currency, or as a variable currency in which case it could be used as a banking currency. The fourth currency is pre-defined for the business unit as fixed by specifying the currency code or it is made variable by not specifying its currency code on the business unit. The fourth currency cannot be chosen as the pivot currency.
What is the Memo Value?
The memo value on a transaction can be used to hold any other numerical value. It is usually used to hold a statistical value or unit, for example time, quantity, units of production, weights or head counts. This value cannot be calculated by the system but can be entered and reported on.

In SunSystems you can attach additional information to both a reference record such as account or customer and a transaction record. First of all you have to setup standard text classes using Standard Text Classes Setup (STC) and Standard Text Language Variants Setup (STL). How to do this is explained here.

After the standard text classes have been defined you can attach the standard text to records.

Let's attach a standard text to a ledger invoice transaction.
Enter a transaction line in a ledger entry form and press "Standard Text" button:
Click here to see the screenshot