General Ledger

Change Period (CP) allows you to change the current accounting period used in all SunSystems modules. You can also change the current period for Financials using Ledger Setup (LS). For Order Fulfilment modules you can also use Inventory Business Setup (IBS), Purchase Business Setup (PBS) and Sales Business Setup (SBS) as appropriate.
The current period is the default accounting period used for posting journals and transactions. It also appears as the default period when printing reports, calculating depreciation, etc.

Use Change Budget (CB) to access a budget ledger, or to return to the actuals ledger.
The ledger you are accessing is identified by the ledger identifier, A to K, in the status bar at the bottom of each form. The actuals ledger is identified as A and the ten budget ledgers available are identified as B to K. See Identifying a Budget Ledger.
Note: You should be aware that different sessions may simultaneously be accessing different budget ledgers.

Budget Code
Enter the code of the actuals or budget ledger you want to change to.
Note: Any sessions that are already open remain in the same ledger at the time the session was started. New sessions start in the newly selected budget, unless the menu function selected specifies a specific budget.

When you hold a journal it is placed on the held journal file. You can list the held journals and recall a selected journal using View Held Journals (LEH), or the View Held Journals option in Ledger Entry (LE).
Click here to see the screenshot.

A journal is only removed from the held journal file under the following circumstances:

Access View Held Journals (FEH) directly from Navigation manager.
Alternatively, if you are currently using Ledger Entry (LE), from the Action menu select View Held Journals.
A list of the held journals appears. Each journal is identified by a Reference number that is displayed to the left of the Journal Type. The No of Trans field identifies the size of the journal. The Source identifies the person who entered the journal, that is the Operator Id.
Enter the reference number of the journal you want to reselect in the Select Journal Reference field at the top of the dialog.
Tip: If the cursor is not already in the Select Journal Reference field, click Select Held Jnl to access this field.
Click OK to select the journal. The journal details appear in Ledger Entry and you can amend and post the journal, if required. Alternatively, if the journal is not required you can choose to cancel it (see Cancelling a Journal).
Alternatively, click Cancel and then Exit to leave the dialog.

Provisional transactions are posted to the ledger as temporary, or draft postings. You can amend these transactions and report on them, but they do not form part of the true financial accounts and reports until they are posted as permanent transactions on the ledger. Permanent postings cannot be amended.
This facility is designed to cater for Italian accounting standards and is also known as a rough book or prima nota posting facility.
The ability to post provisional transactions in the ledger is determined by the Provisional Postings field in Ledger Setup (LS). There are three choices availabl

The following table describes each of the allocation markers available. For each marker, it identifies the other allocation markers it can be changed to, for example using Account Allocation (AA). The allocation markers are identified by single character letter e.g. F = Force.

Allocation Marker	Description	May be changed to ..
Y-To Be Allocated (becomes A-Allocated after posting)	This marks a transaction as allocated. A transaction is given this marker when it is marked for allocated.	Not applicable (see A-Allocated)
A-Allocated	This indicates that the transaction has previously been marked with To Be Allocated and then posted.	space, 0-9, F, W, Y, C, R, S
B-Brought Forward	This marker is used by Payment Run (PAY) if the amount to be paid is discovered to be a debit balance. These transactions are included in subsequent payment runs until the balance reverts to a credit. A similar situation arises in Payment Collection Run (PAYC), but where the amount to be 'paid' is discovered to be a credit balance.	Y, B, S
C-Correction	This marker is used to highlight transactions posted in error. Transactions with this marker may be excluded from all reports except Journal Listing and Trial Balance. Use the Report Corrections option in Ledger Setup (LS) to determine whether these transactions are included in the report.	space, 0-9, F, W, Y, C, S
F-Force	This marker identifies transactions to be paid in the next Payment Run or Payment Collection Run.	space, 0-9, F, W, Y, C, R, S
P-Paid	This marker identifies transactions that have been paid by Payment Run and Payment Collection Run. It cannot be entered manually.	space, 0-9, F, W, Y, C, R, S
R-Reconciled	This marker identifies bank account transactions that have been reconciled with the bank statement.	space, 0-9, F, W, Y, C, R, S
W-Withhold	This marker works in reverse to the Force maker. Transactions with this marker are excluded from Payment Run and Payment Collection Run.	space, 0-9, F, W, Y, C, R, S
0 to 9	These markers are used to indicate the various processing stages that a transaction can go through during its lifetime. They are used primarily for bills of exchange and promissary notes. Each number represents the stage in the life of the bill. These markers can be incremented manually or by printing specific documents.	space, 0-9, F, W, Y, C, R, S
Space	You can enter a space to remove an existing allocation marker from the current transaction.	space, 0-9, F, W, Y, C, R, S
S-Split (becomes A-Allocated after posting)	You enter Split on a transaction where you want to split the amount to record a part payment or receipt.	Not Applicable (see A-Allocated)