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News -
SunSystems News
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Just upgraded Sun 5.1.5 SP1 to 5.2.1 SP1 and was positively surprised by new nice features such as automatic journal deletion in a ledger entry form or business unit backup/restore function. Read more about nice new functionality you will find in Sun 5.2.1 SP1.
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Sun Documentation -
System Implementation
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It's a common practice for a system administrator to implement and test new system functionality, perform system upgrades, apply service packs or change any other system wide parameters. Very often the impact of such changes to a production environment can't be evaluated from the very beginning, and can result in severe problems or even a complete collapse of the system. To avoid such dangerous situations a SunSystems test environment has to be created and maintained on a separate machine. It's the test environment that is used for all testings before they are applied in the production. |
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Sun Documentation -
Accounts Receivable
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In this article I am going to show you how using Transfer Desk functionality you can automate the process of writing-off small amounts from customer accounts. The same process can be used for P&L account month or year end closure for example. |
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Sun Documentation -
Accounts Payable
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Suppliers Setup (SUS) is used to enter and maintain all of the information relating to an organization from which you purchase goods or services. Click here to see the screenshotA supplier is linked to a creditor/payables account in the Financials ledger. This account holds all of the financial postings for the supplier. When you add a new supplier you can create the associated creditor/payables account at the same time by entering all of the chart of accounts details. Alternatively, if you have already created the account, you can reference this chart of accounts code to display the ledger account details. Note: It is important that this link between the supplier and the Financials creditor/payables account is established. A large amount of information can be held for a supplier and these details are often divided into a series of logical tabs on the form (depending on the form design). Some of the details are only required if you are using the appropriate SunSystems facility for example, the Order Entry details are only required if you are using SunSystems Order Fulfilment. |
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Sun Documentation -
System Administration
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If, during log in, an invalid password is entered on three consecutive attempts, it is recorded as a login violation. Before the operator can log on again, their operator log on will have to be cleared.
Other situations that will also result in an operator log on needing to be cleared are: Choosing the Abort option when an error message occurs. Performing an End Task operator on a live session of SunSystems Turning off the PC (or power outages) without logging out of SunSystems.
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A message displays stating that a violation occurred and that the administrator should be informed. Any subsequent attempt to log in using that Operator Id is unsuccessful. The cause of the violation is hidden from the user. To reset an Operator Id: Click here to see the screenshot
- Log in to SunSystems as the SunSystems SuperUser SUN.
Select Clear Operator (ZC). Enter the Operator Id and then click OK. A message appears confirming that Operator Id has been cleared.
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Sun Documentation -
Sales Order Management
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Sales Business Setup gives you one online function to set up rules and controls for the whole sales activity in your organization. You may need, for example, to set valid accounting periods or credit checking rules.
Note: Only one Sales Business Setup can be defined per Business Unit.
The following information is defined in the Sales Business Setup:
The ledger files to write transactions to.
The calendar dates when transactions can be processed.
Certain rules and controls in the modules.
Default information to aid operator input. |
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Sun Documentation -
Accounts Receivable
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Customers Setup (CUS) is used to enter and maintain all of the information relating to an organization to which you supply goods or services.
A customer is linked to a debtor/receivables or client account in the Financials ledger. This account holds all of the financial postings for the customer. When you add a new customer you can create the associated debtor/receivables account at the same time by entering all of the chart of accounts details. Alternatively, if you have already created the account, you can reference this account code to display the ledger account details. A customer record can reference many different static data details, many of which must have been pre-defined. For example, address codes, bank details and contacts. These details are referenced in different ways, depending on whether one or more items can be referenced. Before you add a new customer you should ensure that the following details have been defined, if they are required: addresses, payment terms, bank details, currency code, salesperson, and sales definition code. |
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Sun Documentation -
Vision XL
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Overview
Vision XL, which is a part of Vision for SunSystems suite of products is a Excel add-in program. Excel add-in programs provide a quick-and-easy way to extend the basic features of Excel. Most of the add-in programs created for Excel offer you some kind of specialized function or group of functions that extend Excel’s computational abilities.
For example, Excel includes an Analysis ToolPak that gives you immediate access to some fifteen additional sophisticated statistical functions, including such things as Anova, Covariance, F-Test: Two-Sample for Variances, Fourier Analysis, Histogram, Rank and Percentile, t-Test, and z-Test, among others.
It also includes a Conditional Sum Wizard, Lookup Wizard, and Solver Add-in that you can use to perform other types of analysis.
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Sun Documentation -
Collect
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Overview
DSO is probably one of the most critical performance metrics in the debt collection process. It tells you the average number of days sales still outstanding based on the period of activity assessed.
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